The Data Department is responsible for tracking all program youth demographics, attendance, date of youth physicals, report cards and staff compliance forms such as date of clearances and date of health assessments. TOCFWH uses the following systems to compile student and staff information:
- PCAPS – Database that tracks all attendance and demographics for youth; staff date of clearances and health assessments for Public Health Management Corporation (PHMC)
- Efforts to Outcome (ETO) – Database that tracks all attendance and demographics for the City of Philadelphia.
- TOCFWH In-House Database – Uses EXCEL to track all youth demographics, attendance, date of current health assessments, and school-identifying information.
HIPPA Laws are followed throughout the data collection and entry process.